MANAGEMENT SERVICES DIVISION

CORPORATE & STRATEGIC MANAGEMENT UNIT

HASMANIZA BT. MOHD. DAUD
Sen. Assistant Administrative Officer
Ext : 3999
hasmaniza@iium.edu.my

SHAFIKAH BT. ABD RAHMAN
Administrative Assistant (Clerical/Operation)
Ext :5790
shafikah@iium.edu.my

HAZARI B. HASHIM
Operation Assistant
Ext :2407
hazari@iium.edu.my

SHAHDI B. BASRI
Driver
Ext :2407
shahdi@iium.edu.my

FUNCTIONS OF UNIT

CORPORATE SECRETARIAL FUNCTIONS

• Secretariat of the Board of Governors of IIUM
• Secretariat of the Annual General Meeting/ Extraordinary General Meeting of IIUM
• Company Secretarial functions and compliance to the requirements of the Companies Commission of Malaysia
• Appointment of the Constitutional Head, President, Rector, Deputy Rectors, Executive Directors, and Legal Adviser
• Appointment of Members of the Board of Governors and representatives of the Board in the Board Committee and Sub-Committees
• Appointment of the Company Secretary
• University Organisational Structure
• Corporate Database Management System

STRATEGIC MANAGEMENT 

• Secretariat of the Administrators’ Coordination Meeting
• Achievement of KPIs and agenda of the Division through Balanced Scorecard
• Talent Management Strategic Plan and HR Strategic Plan
• Progress report of Talent Management projects for the Board of Governors and Senate
• Papers/ reports for the Presidential Management Meeting, University Management Committee, Senate and Deans’ Council Meetings
• Data for reporting to relevant parties and audit related to MyMOHES, SETARA and Research University (RU)
• Data for National Professor Council
• University Annual Calendar in HURIS (holidays)
• MSD Annual Calendar of meetings and events

GENERAL ADMINISTRATION 

• IIUM Corporate Mail and Courier services
• Announcement on relevant circulars/ notices/ vacancy of post from external agencies
• General administration, maintenance and safety for the Division
• Strategic and Quality Management programmes for the Division (ISO, Clients’ Day / Quality Day)
• Secretariat for Managers’ Meeting for the Division
• Counter services and MSD general email for the Division
• Risk management for the Division
• Asset management for the Division
• Integrity management and programmes for the Division
• Training programmes and attendance records for the Division
• Vehicle management for the Division

PAYROLL & FINANCIAL UNIT

MOHAMAD ZAIDY BIN DARAPAR
Accountant
Ext : 4974
zaidy@iium.edu.my

SALMAH BT. YAHYA
Sen. Assistant Accountant
Ext : 3070
ysalmah@iium.edu.my

NOR ASHIQIN BT. MOKHTAR
Assistant Accountant
Ext :3964
ashiqinmokhtar@iium.edu.my

AZMAN B. ASRI
Sen. Administrative Assistant(Clerical/Operation)
Ext :4973
az@iium.edu.my

MURNI BT. MANSYURDIN
Accounting Assistant
Ext :3976
mmurni@iium.edu.my

NOR FARAHANI BT. MOHAMAD
Accounting Assistant
Ext :3981
farahani@iium.edu.my

JAMILAH BT. AHMAD RAZALI
Administrative Assistant(Clerical/Operation)
Ext :5387
rjamilah@iium.edu.my

FUNCTIONS OF UNIT

• Processing, monitoring and maintaining of records of salary movement of IIUM staff
  • Salary movement due to promotion exercise
  • Annual salary increment
  • Special cash assistance/ bonus
  • Fixed and non-fixed allowances
  • Incentive payments
• Processing, monitoring and maintaining of records of claims of IIUM staff
  • Part-time academic/ administrative
  • Overtime
  • Extra teaching
  • On-call allowance
  • Locum
  • Shift allowance
  • Covering allowance
  • Warm clothing allowance
  • Outstation transfer allowance
  • Moving to new house allowance
  • Allowances paid due to additional appointment, i.e. academic administrator, personal assistant, and principal and fellows of Mahallahs.
• Processing and maintaining of records of salary deductions of IIUM staff to statutory bodies, financial institutions and external agencies
  • Employees Provident Fund (EPF)
  • Social Security Organisation (SOCSO)
  • Inland Revenue Board (IRB -  Income tax)
  • PTPTN
  • BIRO Angkasa
  • Financial institution for financing package

DATA & RECORDS MANAGEMENT UNIT

OZALIYATI BT. OMAR
Sen. Assistant Director
Ext : 4977
ozaliyati@iium.edu.my

NURAZLINA BT. ABDUL RASHID
Sen. Administrative Assistant (Clerical/Operation)
Ext : 3968
nurazlinaar@iium.edu.my

AZIRAA MOHD. ZAWYAAI
Administrative Assistant
Ext : 5783
aziraazawyaai@iium.edu.my

MOHD. AIMAN B. OSMAN
Administrative Assistant (Clerical/Operation)
Ext :2412
aiman@iium.edu.my

FAIZAL B. ISMAIL
Administrative Assistant (Clerical/Operation)
Ext :2415
m_faizal@iium.edu.my