MANAGEMENT SERVICES DIVISION

MANAGEMENT SERVICES DIVISION

Downloadable Forms

Contact Info

Management Services Division (MSD) 
Level 3, Rectory Building
International Islamic University Malaysia
P.O. Box 10,
50728 Kuala Lumpur,
Malaysia


+603-6196 5556


+603-6196 4998
msd@iium.edu.my

Downloadable Forms


List of forms related to Management Services Division

BENEFITS & HR RELATED FORM


Form Title WORD PDF PDF FORM
Application for Air-Fare to Visit Home Region
Unpaid/HalfPay/Hajj/Umrah/CKS Leave Application
Resumption for Duty Form
Staff Khairat Fund Application Form
Staff Khairat Fund Salary Deduction Form
Subsidy for Children Fee at IIUM Educare
Application for Substitutional Leave

SERVICE RELATED FORMS

Form Title WORD PDF PDF FORM
1. Application form for Emplacement of Professor to Grade VK 6 / VK 5
  
    1.1 Service Circular Letter 2/2012
    1.2 Weightage criteria
2. Revised Application Form for Promotion to the Position of Professor (Grade VK7) and Assoc. Professor (Grade 54)
 
    2.1 Checklist

    2.2 Guidelines

    2.3 Weightage criteria


3. Application & Assessment Form for Promotion of Staff on DG Grade to Grade 44/48/52
 
4. Application for Promotion (Administrative & Technical)
 

DATA & RECORD

FORM TITLE WORD PDF PDF FORM
IDMS - Request for User Access (View Only)
IDMS - Form to appoint Record Liaison Officer (RLO)
IDMS - Form to appoint Assistant Record Liaison Officer (ARLO)
IDMS - Revoke Access
IDMS - Request for New IIUM Filling Code - Main to Sub Topic 2
IDMS - Request for New IIUM Filing Code - Sub Topic 3
Request for Statistic/Data from HURIS

IIUM FILING & RECORD MANAGEMENT

MANUALS/DOCUMENTATIONS WORD/EXCEL PDF PDF FORM
IIUM Filing Code (as June 2019)                         
  

ACADEMIC MATTERS FORM


Form Title WORD PDF PDF FORM
Application for Scholarship / Study Leave / Fellowship
word1
Application for Scholarship Study Leave Fellowship
SubmissionofThesisAcadAssign_form
Application for Sabbatical Leave
ADU02
Application for Extension of Study Extension of Study Leave / Fellowship
Extension study leave
ApplicationFormforExtensionofStudyLeaveFellowship
Application for Staff Mobility Programme (Inbound)
WORD1
PDF1
Application for Staff Mobility Programme (Outbound)
APU02
APU02-PDF
Booking of Air Tickets
Booking Air Tickets
BookingAirTickets
Claims for Allowances Due to Local Study Leave
Claims for Allowance
ClaimsforAllowancesDuetoLocalStudyLeave
End of Course Allowance
End of Course Allowance
EndofCourseAllowance
Menghadiri Persidangan, Seminar & Lawatan Rasmi ke Luar Negara
BorangLawatanKeLuarNegara
Notice of Resumption Duty - For all Academic Leaves
Notice Resumption for Duty
NoticeofResumptionforDuty
Programme Report Form Staff Mobility
APU-03-WORD
APU03-PDF
Progress Report for Study Leave
Progress Report
ProgressReportforStudents
Reimbursement
Reimbursement
Reimbursement
Completion for Studies Form
Report for Duty
ReportforDuty
Report on Completion of Sabbatical Leave
Report Completion Sabbatical Leave
ReportCompletionSabbLeave
Submission of Thesis and Academic Assignment
Submission Thesis
SubmissionofThesisAcadAssign
Release of Duties
Submission Thesis
SubmissionofThesisAcadAssign
Release of Library Books
Submission Thesis
SubmissionofThesisAcadAssign

ATTENDANCE RELATED FORM


Form Title WORD PDF PDF FORM
Application to Changes Staggered Working Hours -
Normal & Pregnant Women/Spouse
Application to Changes Staggered Working Hours During Ramadhan
Application to Changes Staggered Working Hours During Ramadhan by Group
Ramadhan by Group

EMPLOYMENT (NON ACADEMIC) FORMS


NEW STAFF (REPORT DUTY)
Form Title WORD PDF PDF FORM
Acceptance Form
Acceptance Form
Acceptance Form
Statutory Declaration Form
Statutory Declaration Form
Statutory Declaration Form
Medical Check Up Form Medical Check-up Form Medical Check-up Form.pdf
Staff Personal Details Personal Details Perakuan.docx Staff Personal Details Perakuan.pdf
Details of Previous Services with the Public Bodies documents4new staff rpt dtyDetails of Previous Services with Public Bodies.docx document new staff rpt dty Details of Previous Services with Public Bodies.pdf
Application for Staff Card Application%20for%20Staff%20Card.docx Application for Staff Card.pdf
PCB-TP3 Form
Borang_PCB-TP3_2015.pdf
Notice of Appointment Notice of Appt.docx Notice of Appt.pdf
Letter of Undertaking

CHANGE OF STATUS
Form Title WORD PDF PDF FORM
Acceptance Form for Change of Status ChangeStatus.docx Acceptance form ETA Change of Status.pdf
Recommendation Form for Change of Status Recc.Form Change Status.docx Recc. Form Change Status.pdf
RENEWAL OF CONTRACT
Form Title WORD PDF PDF FORM
Acceptance Form for Renewal of Contract Acceptance form renewal of contract.pdf
Medical Check Up Form Medical Check-up form Renewal.docx Medical Check-up form.pdf
Notice of Appointment for Renewed Contract Officer noticeappointmentfor renewal contract officer.pdf
OTHERS
Form Title WORD PDF PDF FORM
Notice of Placement Form
Notice of Secondment Form
Notice of Transfer and Handover Notes

FINANCIAL RELATED FORMS

Form Title WORD PDF PDF FORM
Application for Non-Fixed Allowance(s)
Notification to Stop Payment of Non-Fixed Allowance(s)
Approval for Covering Duties
Allowance Claim for Outstation Transfer
Moving to New House Claim Form
Request to Update Staff Personal Data for Income Tax Purposes

Refreshment Order Form
Overtime Claim Form Basic Salary Below RM2000
Below 2k
below2k
Extra Working Hours Claim Form - Basic Salary Above RM2000
Above2k

Above rm2000
Driver Special Task Allowance Claim Form

IT SERVICE/REQUEST FORM


Form Title WORD PDF PDF FORM
Request/Revoke Access to Database/System
Equipment Loan Form
Request for View/Table/Access to Database

TRAINING RELATED FORM

Form Title WORD PDF PDF FORM
Nomination Form for External Training (Administrative & Technical Staff)

EMPLOYMENT (ACADEMIC)

Form Title WORD PDF PDF FORM
Assessment Form (New Application)
Performance Assessment Form (Renewal of Contract)
Joint Appointment / Transfer Application Form
Visiting Scholar Application Form
Performance & Kulliyyah Needs Assessment (Staff After Compulsory Retirement) Form

ACADEMIC DEVELOPMENT MATTERS FORM

APPLICATION PROCESS

1) APPLICATION FOR STUDIES (LECTURER/LECTURER TRAINEE/ACADEMIC TRAINEE)

Title of Forms/Guidelines WORD PDF PDF FORM
a) Important Guidelines for Studies
b) Rules and Regulations on Scholarship and Study (as 1st Jan 2018)
c) Checklist of Application for Studies
d) Application Form for Studies
e) Application Form for Sureties
f) Release of Library Books Form
g) Release of Duties for Staff Taking Academic Leave
h) Booking of Air Ticket(s) Form

2)  APPLICATION FOR STUDY LEAVE (MATRICULATION / CELPAD TEACHER FOR DG SCHEME)
Title of Forms/Guidelines WORD PDF PDF FORM
a) Important Guidelines for Study Leave
b) Rules and Regulations on Study Leave
c) Checklist of Application for Study Leave
d) Application Form for Study Leave
e) Application Form for Sureties
f) Release of Library Books Form
g) Release of Duties for Staff Taking Academic Leave
h) Booking of Air Ticket(s) Form